Procurement specialist (Materials and Services Buyer)

Project: Construction of Amur Gas Processing Plant in the Amur Region of Russia (near the town of Svobodny) for JSC GAZPROM. Information about the company participation in the project: https://agpp-project.com/
Area of business: EPC contractor;
Within the project, MAIRE TECNIMONT RUSSIA, in consortium with SINOPEC, the largest Chinese Oil & Gas company, acted as an EPC contractor for the construction of Amur Gas Processing Plant’s civil and infrastructure facilities that included comprehensive scope of works for Engineering / Author Supervision, Materials / Equipment Procurement, Construction Subcontractors Management of the subcontractors nominated by the Client under EPCM contracts, and involvement into the project of own subcontractors based on EPC contracts;
My job responsibilities referred to the full cycle of multicategory procurement of direct construction and indirect materials, equipment, instruments, devices and accessories procurement for the construction of the facilities, as well as subcontracting vendors for direct services and contracting for indirect services, to wit: procurement of project (construction) materials, equipment and instruments, procurement of administrative goods and materials, purchase and lease of main and auxiliary construction equipment, special machinery, spare parts and consumables, fuel and lubricants, as well as subcontracting for installation works, general construction services, logistics support services, rental construction equipment, as well as for obtaining and maintenance of rental administrative, temporary construction facilities, infrastructure and off-site facilities, and for other services required by project. The procurement / subcontracting was carried out using the corporate electronic material management system (SAP), electronic suppliers relations management system (SRM E2Y), and also have the experience of work with SAP ARIBA electronic bidding system;
Functionality:
- Obtaining necessary technical clarifications and data missing in the Purchase Requisitions upon receipt of those from Engineering, Construction or other departments, which had issued the respective Purchase Requisitions;
- Searching the vendors in the relevant markets for supply of the requested by site materials, equipment and services. Making relevant requests for quotations (RFQ) based on the Purchase Requisitions specifications, relevant project instructions / specifications and internal company’s procedures.
- Assessment, together with the company technical departments who initiated the Purchase Requisitions, of the bids received for the technical compliance of vendors proposals for materials / services supply to the project’s for the purpose of obtaining technical approvals from Engineering, Construction or other departments, which had requested the respective materials procurement / services, for issuing the consolidated commercial / technical bids evaluation reports / recommendations for the management for getting the approvals for placing the orders and entering into transactions with the selected vendors;
- Selection of the optimal bids and issuing commercial and technical bids evaluation / purchase orders recommendation reports for the management to justify the selected vendors / offers and obtaining approvals of the management for placing Purchase Orders / conclusion of Subcontracts or contracts for indirect services;
- Registration and qualification of vendors in the corporate suppliers management electronic system (SRM) E2Y: issuing score cards for the technical qualification of the vendors by the corporate technical assessment team;
- Negotiating, writing, administration, follow up and completion of purchase orders, contracts / subcontracts for materials / services supply up to materials receipt and issue of those to the construction or up to the completion of services, obtaining all approvals (check lists) of the joint technical commission and the respective purchase order, contracts / subcontracts close out;
- Issuing all types of Purchase Orders / Contracts / Subcontracts and amendments and addenda thereto in the electronic corporate system (SAP) for obtaining, electronically, the management approvals for entering into transactions;
- Post-award purchase orders, subcontracts / contracts administration and follow up of those the purchase orders for materials services supply, keeping everyday business correspondence.
- Participation in the regular meetings with subcontractors / preparing Minutes of Meetings.
- Arranging for and carrying out full logistics part of purchases (expediting).
- Coordination of the communications between the company’s site incoming control team and materials suppliers upon materials arrival to the site for due transfer / acceptance of the materials by joint project’s incoming control commission and issuing claims, when necessary, to the suppliers in case of the non-conformities revealed by the incoming control team with regard to the quality or the quantities of the materials received or for obtaining missing certification documents / quality passports, etc. from materials vendors / participation in the commissions for handover of works under contracts / subcontracts;
Monitoring of the market prices and search of vendors in the market for supply of materials / subcontract services, conducting the preliminary negotiations with new vendors, prequalification of new vendors, obtaining and processing the bids, and communicating those to the respective company’s divisions for the consideration. Making final recommendation for subcontracting new vendors or awarding Purchase Orders.

Location: Yuzhno-Sakhalinsk, Sakhalin Island, Russia
Area of business: Civil and industrial construction. Technical maintenance of production facilities and equipment. Construction and operational equipment rental services;
The company takes part as a contractor in international Oil & Gas projects carried out in Sakhalin region, Russia, providing services related to temporary and capital facilities turn-key construction, maintenance and repair of industrial facilities and equipment, lease of heavy construction equipment and vehicles; Among other projects the company participates in the oilfield exploration and production project Sakhalin – 1 (the project operator: Exxon Neftegaz Limited) in which acts as a contractor of Fluor Daniel Eurasia Inc / Exxon Neftegaz Limited for the construction and maintenance of the access roads to well sites, as well as carries out several projects related to construction and maintenance of production facilities for foreign and Russian oilfield service and construction companies working in Sakhalin Island and in the Khabarovsk region. Also, the company is a key contractor for construction, repair and maintenance of municipal and agricultural facilities in Sakhalin region.
Functionality:
• Comprehensive tender and contracting work.
- Searching, and obtaining the company participation, in the tenders and competitive purchases in the market of industrial and civil construction services, technical maintenance, construction materials supply services for promoting the company services in the market;
- Preparing prequalification documents, price and technical tenders for the company participation in the competitive procedures (bids) within large construction projects, held either by large international consortiums in the territory of Russia and the Russian companies, or within public bids conducted held by the governmental agencies, and further proceeding with the company participation in the tender events, electronic bids;
- Pre-award contract work, stipulating contracts terms and condition, finalizing and sign off of contracts, administrating the contracts and post-award post-order work for the execution of the contractual terms and conditions, including EPC, PC, EPCM contracts, supply contracts, integrated logistics services, custom clearance, certification and other services contracts;
- Issue and approving with clients the primary documents for further billing the client;
- Taking part in meeting with clients (weekly, monthly) including conference calls and attending meeting in the offices of clients;
- Subcontracting, negations with subcontractors, writing and stipulation of the terms and conditions of all necessary subcontracts, coordination of subcontractors co-work and interaction with other contractors engaged in the projects, verifying correctness of the amounts invoiced by subcontractors and approving the invoices.
- Reporting to clients, issue and getting approved with clients daily reports on the works progress, provided human resources and machinery, materials supplied, etc.
• Procurement of the projects with materials and logistics support (supply chain).
- Comprehensive work on arranging for, coordination and logistics support of procurement of the construction sites including purchase of the construction materials and the bulk materials – cement, gravel, sand, etc., construction and auxiliary equipment and spare parts for it, rolled metal, and all other items required for the construction. Arranging for manufacturing of steel, concrete, plastic and piping assemblies at local workshops.
- Requests for proposals (RFP), making comparative analysis of the proposals received from vendors. Negotiations with vendors on reduce of prices.
- Writing and conclusion of purchase and service agreements;
- Investigating the market seeking to find new prospective vendors and keeping respective data bases. Analyzing the market of materials ordinarily procured for the projects the company participates in, and tracking dynamics of prices in the markets (seasonal and the general dynamic). Monitoring of new proposals for cooperation received from the market players, justification and selection of the prospective or requiring the attention business proposals, considering the ways and opportunities of the cooperation;
- Work with freight forwarders on coordinating and managing all inbound and outbound cargoes transportations (including intermodal transportations over Russia and international ones), issue of shipping documents, customs clearance coordination;
- Arranging for and carrying out the comprehensive logistics cycle for the purchases (stocks control, arranging for transportations, materials storage, etc);

Job location: Sakhalin Island, Russia (Kholmsk / Yuzhno-Sakhalinsk towns)
Area of business: Integrated Logistics, Supply Services (supply chain) / Operating owned Industrial Services and Storage Facility for providing complete range of logistics services, safe storage and multipurpose industrial services.
Functionality:
General description: LLC OIL SERVICE operates its owned Industrial Service and Storage Facility (hereinafter - the Industrial Facility) of 50000 sqm, located in Kholmsk / Yuzhno-Sakhalinsk towns, Sakhalin region, Russia that was arranged and constructed from the grass roots on the territory of an industrial purposed land plot in Kholmsk town (Sakhalin region), provides integrated logistics and procurement services, multipurpose industrial services. As of the time of my work in the company it provided services for oilfield service companies, logistics and production companies (Halliburton, Linden, Baker Hughes) working within oil and gas projects Sakhalin-1, Sakhalin-2 and Sakhalin-3 projects;
My job in this company commenced since purchase by the company of the above-mentioned land plot, its further improvement and construction in its territory of the Storage and Industrial Services Facility. My work on this stage included searching, selection and contracting of duly qualified construction and other related services providers, completion of the concluded contracts, arranging for the necessary materials procurement (construction materials, prepared concrete, metal ware and pipes, cable and wire, fuel, working hand tools and equipment, PPE, purchase of services related to miscellaneous certifications, fire, security alarm, HVAC systems installation and all other services required, purchase of cargo lifting equipment (cranes and forklifts) to be used in the further operations at the Industrial Facility and the spare parts for this equipment), as well as arranging for all necessary logistics support: transportations and materials storage. By way of doing so there have been constructed and launched into operation 5000 sqm of unheated warehouses, one heated warehouse / workshop (1500 sqm), 8000 sqm of open hard surface laydowns and one administrative premise.
After completion of the facility construction I proceeded with working as a lead logistics and procurement specialist, that corresponded to the main specialization of the company, performing the functions related to overall managing of the facility and its personnel (25 men), providing the services of the safe storage of the clients commodities of all kinds, including drilling muds and hazardous chemicals and equipment, small technical maintenance, repair and modification of their equipment (welding works, assembling units from components, cleaning tanks, packing the equipment, welding steel works from delivered components and purchased metal ware, and other services of industrial nature. I provided complete inventory stocks control and inventory reconciliations, incoming control of inbound cargoes and the issuing those to the clients, supervised cargo handling operations (loading/offloading of cargoes, ensuring safety, observation of the requirements to the cargoes alignment and fastening, arrange for and coordinate shipments / freight forwarding of cargoes by all kinds of transport, including intermodal transportations). Being the facility supervisor, I carried out supervision for all operations at the facility, including managing the personnel (~ 20 men), made all necessary arrangements for rendering miscellaneous services in the territory of the facility, carried out receiving of clients cargoes by bills of lading in seaports, at the railway facilities, and arranged for those cargoes transportations to the final destinations.
Another function of mine was carrying out procurement services to the clients (industrial supplies) and completion of the committed purchase orders. It included vendors search (RFPs, bargaining prices reduce, approval of vendors and supply terms with clients (including preparing for clients the comparative analysis of the proposal received from three competitive vendors), direct purchase of the supplies and their movement through the supply chain from suppliers to the consignees, as well as ensured purchase of materials and consumables for the own needs of the company.
When there were needs to involve the subcontractors for providing the services to the clients within the contracts with them I performed the relevant subcontracting job;
In general, one of my basic responsibility was comprehensive administration and completion of all contracts / subcontracts, fulfillment of their commercial and technical terms, providing commercial reporting to the clients with regard to the completion of the services provided to them, preparing of invoices for billing the clients.
In the course of the project development, I have been engaged in the search of new clients among the oil service companies and projects operators in Sakhalin region. It included issue of the presentations, negotiations with regard to the possibilities of co-work, sought and provided for the company participation in tenders and competitive procedures (bids) held by the large international and Russian clients , preparing of tender proposals packages; Comprehensively participated in the contracts pre-award negotiations, stipulations of the contracts terms and conditions and contracts execution.

Job location: Sakhalin Island, Russia, Yuzhno-Sakhalinsk
Area of business: Integrated Logistics, Supply Services.
Functionality:
1. Contracting / subcontracting, including pre- and post-award activities):
• Search of prospective tenders in the market of integrated logistics (safe custody, transportation, freight forwarding, etc) and procurement services, and obtaining participation of company in these tenders. Carrying out comprehensive further contracts pre-award and past award work. Participation in Gazprom tenders, work with other electronic bidding systems applied by Oil & Gas operators working in Sakhalin (Exxon Neftegaz Limited, Sakhalin Energy, Gazprom Dobycha Shelf Yuzhno-Sakhalinsk).
• Search for new clients and business partners, business communications and negotiations with possible clients and partners;
• Pre-award and past-award contract work. Negotiating contracts terms, writing and further administering contracts for materials supply and service agreements, EPC contracts, distribution agreements.
• Subcontracting.
procurement, operational planning, project control and all necessary commercial work:
• Providing for integrated logistics and procurement services, lead time based material supply planning, stocks planning (safety, transit and maximum stocks), working out cost and time effective transportation routes, documentation handling ( shipping paperwork), arrangement for materials storage (heated storage, open laydowns, sheltered) according to MSDS, HSE requirements.
• Coordination of the co-work of the company’s warehouses and supplier and freight forwarders, planning shipments and materials deliveries, making shipments plans for freight forwarders and materials receiving plans for warehouses supervisors.
• Arranging for materials transportation, developing optimal transportation routes based on time and cost factors, communications with freight forwarders (seas, railway, on-road and air transportations).

Job location: Sakhalin Island, Russia
Project description: Exxon Neftegaz Ltd’s Sakhalin – I project; Civil construction;
Area of business: Civil Construction and the related services.
CONTRACTS / SUBCONTRACTS, PROCUREMENT & LOGISTICS, as follows:
• Managing on-site Contracts department within a separate EPC project performed by the company under contract for construction of oilers residential village;
• Subcontracting, approval of vendors with the Client, and contracting the vendors approved by the Client within the EPC contract (subcontractors for civil construction, electrical works, materials supply and providing services to the project). Conducting bids and RFPs for the services, personnel, equipment and materials supply to be subcontracted. Analyzing the proposals received and preliminary selection of the bidders for submitting the short list of the qualified bidders to the Client. Final negotiations with the selected bidders and approving the successful bidder with the Client All necessary subcontracts writing, awards, and signs off. Rates and prices justification and stipulation. Bidders multifactor assessment (price, technical, HSE, reputation, and other factors)
• Work on completion of the subcontracts past award work, including modifications stipulation and writing, approvals by the Client, and their further execution. Change orders writing and approvals. Contracts close out. Reconciliations of services and payments.
• Comprehensive procurement of materials for the project (within EPC project procedures). Purchase orders issue and handling. Transport Logistics, including deliveries from abroad; Work with shipping and commercial paperwork;
• Daily progress and costs analyses, tracking accumulated YTD costs within completing the contract, and reporting to Client and to the head office. Work with invoices and payments tracking.
• Comprehensive claim work under subcontracts, resolving disputes with Client.
• Coordination of the implementation of the client HSE, Security, Purchasing, and other programs.
• Developing complete set of commercial documentation (Purchase Orders, Materials Receiving, and Issue Reports (MRR & IR), Timesheets, Master time sheets, equipment timing lists, etc) and approval the forms with the Client for use within the project carried out.

Area of business: Oil & Gas facilities construction;
Place of work: work at the ExxonMobil’s OPF construction site within Sakhalin – 1 project in the north of Sakhalin Island, Russia.

Main Responsibilities:
• Cost and expenses everyday control, track, and reporting. Work with other departments of the company, and coordination of their everyday reporting in the frames of further invoicing the Client.
• Forming and approving by the Client everyday performance reports of accumulated man-hours for the day, utilization of construction equipment, materials procured, etc for further invoicing and reimbursement by the Client and to subcontractors.
• Miscellaneous contract administration works, all rates and costs estimation and stipulation with the Client.

Area of business: Oil & Gas / Civil / industrial Construction / Construction Management services
Main Responsibilities: work at the ExxonMobil’s Chaevo OPF construction site within Sakhalin – 1 project in the north of Sakhalin Island, Russia.
Contract & commercial work, procurement as follows:
• Work on administration of the Project’s major EPC contract for construction services, providing labor, construction equipment, procurement, and services (Final contract value: USD 250 mln), executing the commercial terms and conditions of the contract. Close out of the contract.
• Administration, completion, and close out of four general contracts for the Lease Equipment and Spare Parts Supply (Final contract value: USD30mln) for the project needs (up to the contracts close out).
• Comprehensive pre and past award work on third parties rental equipment subcontracts within EPC contract and providing of on-site temporary rental facilities. (Final contract value: $ 24mln).
• All Contract analytics and reporting to the management on the accumulated value of the contract, everyday analyses of the performed works under the contract, costs and resources involved reporting;
• RFPs and placing orders for manufacturing steel works, supply of materials and construction services. Justification of price proposals received basing on an estimated “fair price” or a average market price.
• Justification and submittal to the Client approval Single Source Purchase Requests;
• Holding weekly meetings with subcontractors and issue of the minutes thereof;
• Processing invoices as per the contracts and justification of amounts invoiced. Invoices payments initiation;
• Handling contractual regular issues. Issuing contract modifications and change orders.
• Claim work. Issue, resolving, and settling the claims;

HSE AND LOGISTICS as follows:
• HSE general supervision, coordination and consulting the contractors; Daily reporting of the incidents, near miss cases, etc.
• Job Safety Analyses (JSA) issue and taking part in Work Method Statements discussion. Risk Assessment.
• Arrangement of lay down storage areas according to safety standards.
• General supervision for safe work of contractors. Relevant Tool Box Meeting conduction to the contractor’s personnel.
• Daily Reporting (HSE supervision) and Safety Analysis (risk assessment (JSA), works methods discussions, risk matrixes, etc) ;
• Implementation of Client’s HSE, Security, and other programs in the frames of the project.

Work Location: Saint-Petersburg, Russia
Area of business: Fishery and seafood production, fishing fleet management.
Main Responsibilities: work within investment project in the field of international fishery and fish processing.
FINANCIAL ANALYTICS, BUSINESS PROJECTING, AND MARKET RESEARCH, including:
• Making Complete Investment Business Plans for projects in fishery, including complete business planning, financial and economic planning according to the Russian and international practices;
• Financial and Economic Evaluation of projects, including both statistic and dynamic (NPV, IRR, RI, etc.) methods and analyses, as well as estimation the projects attractiveness for the investors;
• Key Performance Indicators (KPI) projecting and tracking how the actual KP’s achieved match to the projected in the business plans;
• Operational planning of the procurement (fuel, oil, water, other supplies), services, all job activities and operations. Cash flow and payments planning and forecasting. Projecting and Tracking operative expenses, costs incurred and other cash inflows/outflows;
• Budgeting business processes; Financial and economic analysis.
Projecting and Tracking operative expenses, costs incurred and other cash inflows/outflows;

Work Location: Saint-Petersburg, Russia
Area of business: FMCG Production; Instant coffee production (Jacobs and Maxwell House instant coffee brands)
Main Responsibilities: work at the newly built coffee production plant of Kraft Foods (a branch of Phillip Morris Inc.) in Saint-Petersburg, Russia.
Procurement and logistics as follows:
• Import of Raw Materials (coffee powder) / Export of the Finished Goods (jarred coffee);
• Procurement and logistics: purchase of coffee powder (15000 mt annually). Importing raw materials and packaging from abroad (Europe, USA) inward Russia;
• Stocks planning on the basis of MRP. Making schedules of raw and packing materials purchase and delivery to meet production demands and storage capacities. Weekly correction of the schedule depending on the deviations in sales and production plans.
• Physical distribution of finished goods;
• Arranging for transportation and warehousing, including bidding for logistics services. Coordination of freight forwarders, customs brokers, and warehouses co-work;
• Optimization of production, procurement, transportation & warehousing processes to reduce the cost and avoid stock outs;
• Issuing, handling, and work with shipping papers (Bill of Ladings, Air Waybills, Waybill, TIR);
USD300K saving was achieved in result of measures undertaken to optimize delivery routes, package, time, and proper cargo equipment usage, as well as using the allowances of free storage of the transit stocks. Additional USD100K saving was achieved in result of reduced warehousing costs due to better stocks planning, better control of stocks in transit, and tight coordination of the freight forwarders activity, good coordination and planning of the production and supply chain service.

Area of business: Oil and gas exploration. Operator of Sakhalin-2 Oil & Gas project.
Main Responsibilities:
• Managing onshore supply base’s personnel;
• Materials procurement and deliveries thereof to offshore drilling and production platforms, including industrial chemicals, technical gases supply; bulking materials, materials requiring special temperature regime during transportation and warehousing, fuel, etc;
• Transport logistics. Export / Import operations; Stevedore works arrangement and coordination. Customs clearance;
• Work with port services and administration.
• Coordination of the subcontractors activities;
• Inventory Stocks Management & Control; Materials ordering and reordering.
• Ocean freights handling in the seaports. Work with of shipping papers
• MRR, Cargo Manifests, Materials Issue, and other paperwork issue;
• Warehousing organization & management;

Work Location: Komsomolsk-na-Amure, Russian Far East
• Administration of the contracts for construction of a drilling rig foundation (the spacer - 14000 ton) and low radioactive waste treatment barge for McDermott Shipbuilding Inc, as well as the same within the project of Russian Commercial fleet renovation under control of the government of Russian Federation, as follows:
• Tendering. Invitation to Tenders and bid package documentation blank forms issue, distribution to the bidders, collecting the returned bids, selection of the successful bidders. Contract writing, signing off, and their further administration and close out.
• Import of equipment from the abroad of Russia / Projects procurement (supply chain);
• Work with the customs and federal agencies (for hard currency payments control, for instance);
• Selection of contractors by results of bids;
• Execution of contracts. Claim work; Checking up invoices and payment tracking.
• Control of customs regimes of temporary import;
• Arranging for transportation and storage of materials and equipment;
• Work with governmental authorities and agencies regulating the industry and business execution.